Tag Archive | xero
January 22, 2015  

Quoting now in Xero

The latest release of Xero now has quotes! In the past if you wanted to do a quote you had to create a Draft Sales Invoice and set up an invoice template for quotes so that it would print with the word “Quote” on it.  So now along with Purchase Orders, Quotes can be created, sent and managed direct within Xero.

Once a quote has been created and accepted by the client, with a couple of clicks it can be turned into an invoice, so no rekeying of information onto the invoice.

Quotes can be accessed from the Sales Dashboard. Xero is still working on refining the quoting system even more so that in the future the customer will be able to view and accept the quote online. You can read more on the release from the Xero Blog.

June 21, 2013  

Converting from MYOB to XERO

Are you using MYOB and want to switch to the cloud with Xero? There are a lot of factors to consider with converting from MYOB to Xero:
  1. What date are you going to convert from? – you can’t pick a random date, you have to think about BAS returns
  2. Do you want to keep your existing MYOB chart of accounts (account codes) or is this now the time to start fresh with how you have always wanted them to be?
  3. Do you have unpaid creditor (accounts payable) invoices which were entered in MYOB? These need to be entered into Xero too so that they can be paid.
  4. Do you have unpaid debtor (accounts receivable) invoices? These need to be entered into Xero as well.
  5. Are all of your bank accounts reconciled? and can you start bank feeds from the same date as your conversion date?
these are only a few things that need to be considered, there are many more as well.  As you can see you can end up spending a lot of time which is spent with any software converting from one to another.   Just remember the long term benefits of switching to Xero will outweigh these short term costs.
To make sure that your Xero file is set up correctly e-accountant can do the work for you, for a flat fee have a look at our Xero Setup and Training Prices.
If you are using payroll in MYOB ask us to quote on converting your payroll over to Xero as well.
June 18, 2013  

Xero Training & Support – Perth Based

xero logo

xero logo (Photo credit: xeroaccounting)

Xero is a great accounting software, however the information that is entered will only be as good as the person entering it!

It’s important to make sure that you fully know how to use Xero, whether you have used another accounting software like MYOB and have converted to Xero or are using an accounting software for the first time make sure you know how to use it first.

It won’t necessarily cost you a lot of money to get training, and if you know how to enter data into Xero correctly then it will save the costs which are incurred in having someone come and fix your transactions at a later date.

My first  place for training which I refer my clients to is the FREE (my favourite word and I’m sure yours too!) online Xero customer training. These are in the form of live webinars where you can ask questions directly and which are answered on the spot, or a recorded video which can be watched any time.  The Xero Customer Training covers Setting up your business on Xero, Setting up Xero Payroll and more.
Once you have done these training because they are a general training with an overview of Xero I can do a one on one training with you where we use your live Xero and enter in actual transactions specific for your business. Things that can be covered include:
  • Entering invoices
  • Emailing invoices & customer statements
  • Setting up Payroll
  • Preparing a Payrun
  • Bank Reconciliation
  • Fixed Asset Register
  • and more….
Training can be initially when you set up Xero, or on an ongoing basis, and can be based from your office or online using screen sharing.  You might have Xero setup and maintaining your accounts yourself but as the year goes on you encounter new scenarios and need help on how to do this.
You may also just need some Support for a specific issue or transaction that you are trying to record in Xero.  The first place you should always visit is the Xero Business Help Centre, this is constantly updated by Xero when there are new releases and has step by step instructions on how to process within Xero including videos.
Alternatively you can contact me at e-accountant where I can put you onto a monthly support plan to help with regular queries or can help you with one off queries. Or even contact your own regular Tax Accountant. The charge of half an hour and making sure it is done right will be a lot better than the charge of 3 + hours of myself or your accountant trying to fix any mistakes because you didn’t ask for help!
June 12, 2013  

Xero Setup & Training

As we are drawing to the close of the 2013 financial year, before the year end it is a good time to look at planning for the 2014 financial year.  One of the biggest things that a small business owner will be thinking about is how their bookkeeping was done this year and how far behind they are, and that they want to be on top of things for the next financial year.

It is this time of year which is the best time to look at using a new accounting system, and we recommend using Xero. Whether you were using Microsoft Excel or MYOB to maintain this years accounts, we can help to setup Xero and convert your existing account balances and transactions across.

If you have heard about Xero and want to know more about it and how it can help you to manage your business contact us and we can get together for a free no obligation “Coffee & Chat” to discuss how Xero works and how it can make your bookkeeping easier.

Check out our Xero Setup & Training Prices to get you up and running and also ourMonthly Pricing Plans which include your monthly Xero subscription and take all the hassle out of doing your books yourself.

June 3, 2013  

Spanner Planner – Online Autoshop Management System

Looking for an online autoshop management system to run your business? Then you should check out Spanner Planner.

Spanner Planner will enable you to:
  • Invoice your customers
  • Track your staff time to jobs
  • Send service reminders to customers
  • Manages stock & ordering
What’s even better is that Spanner Planner integrates with Xero, which means:
  • No double handling of accounts related data
  • Payments & invoices made in Spanner Planner are automatically imported into Xero
  • Customers & Suppliers are automatically synced between Spanner Planner & Xero
Which makes keeping your business books easy!
Spanner Planner offers a 30 day free trial, so that you can check it out first and see how it will save you time to concentrate on making money rather than spending time tracking it as Spanner Planner & Xero will do this for you.
Spanner Planner isn’t just for the automobile industry but also, bicycles, boats and trucks.
Contact us to find out how Spanner Planner & Xero will work for you.
May 27, 2013  

Xero helps you to get paid faster

Xero has released a new update today which is Payment Services, which will allow you to get paid faster by your customers. What this means is that if you are signed up to one of the Payment Services supported, customers will be able to pay you immediately when they receive your online invoice, by clicking the “Pay Now” button. Not only will you get paid quicker, but it will also mark the invoice as paid in Xero.

The new Payment Services which are available for Australian Xero customers are:

  • eWay (to be released in a few weeks), and
  • DPS Payment Express
You can still continue to use PayPal to receive payments just like previously if your business isn’t large enough to set up one of the above.
Check out Xero’s video on how it works below, and read their blog post to find out more information.
September 20, 2012  

Help my Xero opening/conversion balances aren’t saving & updating!

In the last week there have been two requests from clients who have tried to change their opening balances of accounts and it won’t save and update for them.

The reason for why the accounts balances aren’t updating is because, the accounts payable and or accounts receivable balances don’t match the opening Payable and Receivable invoices entered.  Xero requires all unpaid invoices whether they are to be received or paid to be entered prior to the conversion date, and the total of these much match to the dollar and cent the opening balance which is entered for the accounts.

Need more help on this, join the conversation.

April 30, 2012  

Vinsight – Wine Making Software

Vinsight is an online cloud based app for wine makers, which helps to report on the vineyard, winery and warehousing operations, with monthly pricing plans to suit your needs.  Vinsight integrates with Xero, so no doubling up of work, as invoices and purchases can integrate automatically in Xero.

 

April 25, 2012  

Quoting and Xero Add On Solutions

There are two new cloud based softwares for quotes and sales proposals these are QuoteRoller and Quotient. They are both more suited to submitting sales proposals, enabling you to set up templates to be used emailed to the client and accepted electronically.  Upon acceptance they integrate with Xero to create the sales invoice, so no doubling up of work! They both have different pricing plans and both with the ability to try them out for free first.

We can help you to pick which once would best suit your business needs so contact us today.

April 11, 2012  

The 5 steps of starting an online business

Starting an online business is easier than many people think.

1. Coming up with a product is the first and hardest part of starting an Online Business Startup. People need to think of a product they will love to sell and one that also potential clients need, so that in the end they can make a lot of money out of this. That is why you should first research the demand for that product and if you have people to market it to.

2. Your website for marketing the product needs to have a good layout and Shopping Carts should also be implemented. Regardless of how good the product might be, if the website doesn’t look legitimate, people cannot get to have buyers. Many times, on Websites that don’t look safe, people will think twice before giving out their credit card information. On the other hand if the website looks professional, they will feel safe doing so.

3. Sales and promotions are vital when it comes to starting out with a business online. It will not only help out with the business name, but will also give value. Furthermore, marketing the website and developing a customer base is also recommended, as traffic is the key of an online business. By submitting the website to online search engines, traffic will be increased a lot. Offline marketing is also important, even though the business is on the internet.

4. Advertising is very important when having an online business. This is because such a business cannot be seen by the potential buyer, unless the word is sent out about it. With no advertising, people will certainly have problems reaching the product’s website. With that being said, it’s mandatory to get as much traffic as possible. If there’s no traffic, there are no visitors. If there are no visitors, then there are no sales. And if there are no sales, people can’t make profits with their online business!

5. Last but not least, integration with accounting software Xero is vital. When people will purchase something from a website, their payments will need to be processed very fast and without any problems. Using it people will also find it easier to send invoice, so that payments and other related aspects of running an online business will be simplified. No more will they have to worry about dealing with software that is just too hard to understand, hard to use and overall unpleasant.

Running an online business may have been harder in the past, due to the lack of good software, but from now on those who run one such business can relax and stop worrying about it. With the available tools nowadays, businesses are not only simplified, but also improved and thus profits increased. In the end, who would choose to set aside such useful software which can even double their monthly earnings?

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